JOINT MARKETING & COMMUNICATIONS ADVISORY COMMITTEE

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Mandate. The Marketing and Communications Advisory Committee is responsible for development and implementation of plans for effective communication amongst key stakeholders. Major duties of this committee shall include the branding, imaging and promotion of the Foundation, Society and Endowment Boards to their membership, the community, funders, government officials and the press, through effective communication and marketing strategies.  Specifically this committee is charged with:

• development of short and long term marketing strategies;
• updating and implementing an overarching marketing and communications strategy;
• assisting with the creation and implementation of marketing plans for CFIS special events and initiatives;
• overseeing the website;
• overseeing the planning and production of marketing collateral materials;
• media relations and news releases

Authority. The Marketing and Communications Committee has the authority to make recommendations to the Boards, but may not make decisions on behalf of the Boards. This Committee shall be responsible to and shall report to the Board of Directors of The Calgary French School Endowment Society, Calgary International Language Foundation, Calgary French and International School Society and to CFIS’s Principal.

Composition. Since outside expertise and consultation with certain stakeholders of the community may be needed, all committee members need not be a Director, but must be a member of each Board Society. At least three members of this Committee shall be selected from the Board of Directors of both the Endowment Society and CFIS Society, upon the recommendation of the Chairs.  A prospective member of this advisory committee, who is not a member of the Board Societies, may be voted in as a member by special resolution of the Boards. Staff will be ex-officio members of the committee since they are not technically members of the Societies according to the By-Laws. Staff members shall include, but will not be restricted to, the Editor of the Communiqué, the CFIS webmaster and the Principal. As required, other members will include the Chairs of any major fundraising event.

Time Commitment. Five to six committee meetings annually, plus a variety of ad hoc event/initiative meetings or phone consultations as required.  Estimated time commitment would not normally exceed 5 hours per month.

FUND DEVELOPMENT ADVISORY COMMITTEE
The Calgary French School Endowment Board

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Mandate. The Fund Development Advisory Committee will play a vital role in ensuring that the Calgary French School Endowment Society’s fundraising goals are achieved. This committee is also responsible for the identification of potential sources of funding and initiating relationships with potential donors and ensuring that present and future relationships with these donors are cultivated and maintained. Specifically the Committee will:

• Identify sources of revenue.
• Identify short and long term fundraising strategies.
• Engage in donor prospecting / cultivation / solicitation and stewardship activities designed to secure major gifts from individuals, corporations and foundations. 
• Prepare grant proposals.
• Oversee capital fundraising programs.
• Oversee fundraising events.
• Conduct annual and planned giving programs.
• Oversee the creation and implementation of donor recognition programs.         
• Oversee the implementation and maintenance of fundraising policy and procedure.
• Prepare and distribute fundraising collateral materials (in conjunction with the Joint Marketing and Communications Committee).
• Engage in general community relations activities.

Authority. The Fund Development Advisory Committee has the authority to make recommendations to the Board, but may not make decisions on behalf of the Board. This committee shall annually review its terms of reference and recommend to the Board any required changes.  The Fund Development Committee shall be responsible to and shall report to the Board of Directors of the Calgary French School Endowment Society.

Composition. Since outside expertise and consultation with certain stakeholders of the community is desired, all committee members need not be a Director of the Board, but must be a member of the Endowment Society.  At least two Directors of the Endowment shall comprise this committee. A prospective member of this committee, who is not a member of the Endowment Society, may be voted in as a member by special resolution of the Board.  Staff members may include the CFIS webmaster, and CFIS’s Business Manager. Staff are ex-officio members of this committee since they are not technically members of the Society according to the By-Laws. The Chair of the Board, the Chairs of any major fundraising events and the Chair of the Joint Marketing and Communication Committee are also members of this committee.